Unapproved Minutes May 25 2017 FCL Trustees' meeting

The May 25 meeting was called to order by Pat Gallant, chair. Present were Debbie Landauer, Liz Griffin, Chris Fearon, Janel Gamm, Eric Foreman.

There was neither correspondence nor public input.

The minutes of the May 3 2017 were read. Janel made the motion to approve, and it passed with no discussion.

The treasurer reported that he had transferred $389.12 from the savings account to the checking account to pay our share of the cost of the Summer Reading program tee shirts.

There is currently $817.24 in the checking account, and $2333.71 in the savings account. The CD balance is $6110.20. It matures 11/2/2018.

New Business

The library will participate in the July 4 parade, as it has in the past. Ralph Lemnah, a volunteer STEM teacher is building a whirlygig for children to pull in the parade. Debbie, Nicole, and STEM participants will decorate it with paint and bunting, and have a banner announcing the theme of the Summer Reading Program, “Build a Better World.” All those pulling the whirlygig will have hard hats!
This year the library will be giving away bookmarks and pencils instead of candy.

Fairfax Rescue is having a First Annual Open House on July 15, and asked the library to help spread the word on social media, and so we decided to do that plus participate by having a table at the open house event. The library will have a table and the cost of the books--approximately $3-$6 apiece-- will come from the trustees fund. About 25 books about rescue related vehicles will be available for visitors to the open house .

The Renaissance Faire will be held on July 29.

The summer student employee, Devan Borthwick will begin work on June 21.

Summer hours will begin on June 21.

The library will be closed June 26-July 1 for the annual cleaning. The kick off event for the Summer Reading Program featuring the BackPack Theatre will be held June 29 in the Multi-Purpose Room.

At the last school board meeting Joy Mercer presented a list of items the library would like to purchase with the surplus School Board funds. The School Board approved the purchase of over $45,000 of furniture for the library.

Facilities Committee Meeting report

Chris Fearon attended the facilities meeting on May 22.
If the library interior was to be reconfigured, the funding source would, according to the members of the facilities committee, need to be the town, rather than the school, since the library is used by both town and school.
The library trustees believe that it is important that a member of the Select Board be on or attend meetings of the facilities committee since the Community Library receives its funding from the town. Pat will contact Steve Cormier.

These are questions the Library Trustees are hoping the Facilities Committee will address:
Can any money for school renovation be applied to Library renovation? ( the library is a shared space)
Can the library renovation occur simultaneously with the school renovation?
Would the town need to have a special bond issue to renovate the library or could some funding come from the school?
What is the status of the architectural plans for the library that were created earlier (2016) in the renovation discussion? Could we get a sketch and cost analysis from the architect?

Chris Fearon will attend the June meeting of the facilities committee, and it is hoped that Steve Cormier, who represents the Select Board at Joint Board meetings, will also attend.

Other Business

Debbie is now Vice-Chair of the Public Library Section of the Vt Library Association.

Debbie is applying for a grant from RiseVT that will support the creation of monthly story walks along the recreation path. We would receive three years worth of books and be able to change stories along the walk once a month. Partnering with the Rec. Dept.

The next Library Trustees meeting will be held August 17.
The meeting adjourned at 8 PM

Respectfully submitted
Elizabeth Griffin