Minutes of 6/18 Library Trustees meeting.

[Rev. Elizabeth]

The Trustee meeting was held on June 18 2014 and began at 6:35. Present were: Debbie Landauer, Elizabeth Griffin, Toni Jiwatram, Pat McNall, Amy Murphy. Missing was Janel Gamm.

There was no correspondence.

No members of the public attended.

The minutes from the previous meeting were approved.

The treasurer reported the following: 259 in checking account; 5409.25 in savings; and 6029.43 in the CD.
Financial Miscellany.
Half the tee shirts for the summer reading program were paid for through the Trustees savings account.
The BFA Trustees paid for one of the bikes for the summer program.  The second bike was paid for from rollover funds.
The latest budget data from the town clerk indicates that we are at  approximately 50% of our budget at the half year.  The town clerk has informed us that we will receive data on our financial status on a monthly basis.

The principal, Mike Clark,has told the school librarian that there is $1500 in the school furniture budget with which two new chairs can be purchased.
Twelve backjacks ( chairs for the children’s area) are on order, and 8 cushions will be replaced.  This money comes from our budget.
The old cushions have been given away.  It is hoped that further funds might be available to purchase more furniture.
The principal will purchase 5 new computers for use in the library.
Uses for the rollover funds, of which $3000 is available, include: hiring a consultant to give us ideas on better ways to utilize our space; consider our need for new shelving for children and YA books; purchase a computer designed specifically for children; purchase a locking file for the librarian; replace the chairs in the Fairfax room.

Old Business
Liz will re-visit the  Library By-laws and they will be reviewed for approval at the next meeting.

The FCL Employee Policy  was discussed with the librarian’s work schedule  in mind.  The various times that the librarian can/does take off--bereavement, sick days, holidays, vacation--will be described as hours off, rather than days, in order to clarify things.
The starting salary for the librarian will be removed from the Policy.
Since we have an employee policy for our full time employee, there should be an employee policy for part time employees as well, perhaps included at the end of the policy. This would include floater days, and professional development days.


New Business.

 At the joint board a discussion arose about the topic of petitions that individuals/groups which to have placed in the library.  Because children also use the library there were concerns about petition content.  The legitimacy of these  concerns over petition content vis a vis students in the library was discussed. This topic was brought to the trustees as this is a public issue.
Essentially, the petition has to be content neutral; shouldn’t impose on patrons or be put in a place that might imply library support for the petition.
The above points will be presented to the Joint Board at their October 23rd meeting.
The completed Unattended Child Policy was presented at the last Joint Board Meeting and passed.  It has become library policy.
The library will have a table at the Art in Bloom Festival on July 26 2014. The $30 vendor fee will come out of petty cash.  Janel or Amy might take care of the table.
The library will also have a float in the July 4th parade thanks to the support of community members.
The next Trustee meeting will be held August 6 at 6:30.
The next Joint Board meeting will be held October 23. 2014.