TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY JULY 16, 2012

Selectboard Members Present: Robert Horr, Randy DeVine, Chris Santee, David Shea and Tom Fontaine.

Public Present:Deb Woodward, Town Clerk & Treasurer; Justin Hayes, Tom Snyder, Fairfax Fire Department; Dan Vanslette and Kristin Greenia, Fairfax Rescue.

Call to Order: Bob called the meeting to order at 7 p.m.

Agenda:

7:01 p.m. Deb Woodward Town Clerk & Treasurer

Deb came into meet with the Board this evening to discuss a Collateral Agreement with the Union Bank for a maximum of $3,860,000.00, which includes the Utility Department. She discussed with the Board the implementation of the Governmental Accounting System. The Board discussed a plan of action to implement the town being on a fiscal year. Bob will explore implementing this and come back to the Board at a later date. Letters will be generated by Deb and Stacy for requests for proposals to prospective auditors. Deb reminded the Board of the Primary August 28th. Deb asked to go into executive session to discuss a personnel matter.

Executive Session:

7:29 p.m.: Dave made the motion to enter into executive session to discuss a personnel matter. Tom seconded the motion. The motion passed with a vote of 4-0-1.

Exit Executive Session:

7:48 p.m.: Dave made the motion exit executive session; seconded by Tom. The motion carried with a vote of 4-0-1.

7:48 p.m.: Justin Hayes, Fire Chief and Tom Snyder, Asst. Fire Chief

Dan Vanslette and Kristin Greenia, Fairfax Rescue

7:49 p.m. Enter Executive Session: Dave made the motion to enter into executive session at 7:49 p.m. to discuss a personnel issue; seconded by Tom. The motion carried with a vote of 4-0-1.

8:15 p.m.: Exit Executive Session

Dave made the motion to exit executive session; seconded by Tom. The motion carried with a vote of 4-0-1.

Minutes: July 2, 2012

*Chris made the motion to approve the minutes as written; seconded by Tom. The motion carried with a vote of 4-0-1.

Orders/Purchase Order: Reviewed by Randy.

Other Business/Correspondence:

1. Checking invoices and payroll sheets discussed. Chris will see if he can undertake this task.

2. Employee policy change regarding employees working in other departments on a temporary basis and how it will affect their pay.

* Chris made the motion to include in the Employee Policy in the Town of Fairfax Employee Handbook, a paragraph to include “Secondary Positions within the Town”; seconded by Tom. A discussion took place regarding the wording of the addition to include the word “temporarily”. The motion passed with a vote of 3-1-1.

3. A letter from Fairfax Physical Therapy, dated July 2, 2012 discussed regarding anticipated gallons per day use.

*Chris made the motion to sign the letter after a sentence in the fourth paragraph is removed; with Krystal’s consent. The motion was seconded by Dave. The motion carried with a vote of 4-0-1.

4. TE Grant 2012 Design phase RFQ’s three were received by the deadline. We will review these on Thursday the 19th at 9 a.m.

5. Road Crew Position – We will entertain resumes until close of business on July 31st.

Enter Executive Session:

9:13 p.m.: Chris made the motion to enter into executive session to discuss a legal matter; Tom seconded the motion. The motion carried with a vote of 4-0-1.

Exit Executive Session:

9:18 p.m.: Dave made the motion to exit executive session; seconded by Tom. The motion carried with a vote of 4-0-1.

Adjourn:

9:19 p.m.: Chris made the motion to adjourn the meeting; seconded by Tom. The motion carried with a vote of 5-0.

Note: The Board will meet on Thursday, July 19th at 9:00 a.m. to open the Technical and Cost Proposals for the Sidewalks through the Growth Center of Fairfax received from the three respondents (KAS, Stantec and L&D).

The next SB meeting is scheduled for August 6, 2012 at 7:00 p.m.

Respectfully submitted by Stacy M. Wells, Administrative Assistant to the Selectboard

_______________________________

Robert A. Horr, Chair

RAH/sw