The minutes presented below are unapproved , subject to corrections and/or additions at the next Selectboard meeting. Those corrections and/or additions will be written to the original minutes. If you, the viewer, wish to personally see those changes, you will need to go to the Fairfax Town Office to view those changes as written on the original paper copy.

Any time the Selectboard "amends" the previous weeks' minutes, there will be a statement to that effect in the minutes of the meeting at which the "amending" occurred.

Town Of Fairfax Selectboard Minutes
November 2, 2009

Selectboard Members Present: Bob Horr, Bill Ormerod, John Mitchell, and Randy DeVine

Public Present: Carolyn Branagan

1. Call to Order

Bob Horr, Chair, called the meeting to order at 7:00 PM.

2. Items on the Agenda

A. Don Pigeon: The Access Permit application for Plains Road was again reviewed. Don spoke with the engineer, notes were made on the back of the application and the application signed. Don is all set for winter.

B. Skip Taylor: Skip distributed his monthly activity report. The certificate of occupancy for Steeple Market was issued today – all town conditions have been met. He is expecting a proposal from IVS for updating town maps, which were last updated in 2006.

C. Randy DeVine: Randy requested Board approval for he and Paul to attend a trade show this coming Thursday, November 5th. Bill motioned to approve the two attending at a cost of $20 per person, John seconded the motion. Vote was 3-0-1. Ferguson is scheduled to pick up the returns for Buck Hollow Road tomorrow afternoon so we can receive credit for the items. The air lines to the lagoon still need to be cleaned. Randy will be checking the water meter malfunctions tomorrow.

3. Minutes

A. John made a motion to approve the minutes from the October 5, 2009 meeting as written, Bill seconded the motion. Vote was 3-0-1.

B. The minutes from the October 19, 2009 meeting could not be approved due to not having a quorum of Board members who were present at that meeting.

4. General Business

A. Bob brought Carolyn up to speed on the joint meeting with the BFA School Board regarding Safe Routes to School. Carolyn reported that the TAC suggested the Board try to meet with them regarding the sidewalk grant application. Brief budget discussion followed.

B. Bob will attend a Regional Energy Committee meeting on December 8th at 7:00 p.m. at the NRPC office at the request of Colleen Steen.

C. Hazardous Waste Day dates for 2010 were discussed. Suzanne will inform APT we would like to schedule April 24th and September 11th.

D. Bob discussed the issue of locating town water sources again and updated the Board on his recent findings.

E. The results of the speed limit study for Fletcher Road were discussed. The decision was made to update the Traffic Ordinance which involves issuing a public notice. Bob will contact Bethany at NRPC to confirm.

F. Bill reviewed the final revisions to the Water Ordinance and suggested moving forward with the adoption process.

5. Executive Session

John motioned to enter executive session to discuss legal issues at 8:32 pm, Bill seconded the motion. Vote was 3-0-1.

Bill motioned to exit executive session at 8:50 pm, Randy seconded. Vote was 3-0-1 in favor.

Bill motioned to enter executive session to discuss a personnel matter at 8:50 pm, John seconded. Vote was 3-0-1.

Bill motioned to exit executive session at 9:04 pm, John seconded. Vote was 3-0-1.

6. Adjournment

Bill motioned to adjourn at 9:05 pm, John seconded. Vote was 3-0-1 in favor.

Respectfully submitted by Suzanne Lavallee,

Selectboard Administrative Assistant

Robert A. Horr, Selectboard Chair

The above minutes are unapproved , subject to amendment.

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