TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY, OCTOBER 22, 2012
6:50 PM

Selectboard Members Present: Randy DeVine, Chris Santee, David Shea Tom Fontaine. Randy chaired the meeting in Bob’s absence.

Public Present: Mike Spaulding, Dan Vanslette and Justin Hayes.

Call to Order: Randy called the meeting to order at 6:50 p.m.

Agenda: Deviation of Agenda – Public Input

The Board was asked to be here at 6:50 p.m. to address documents that needed to be signed for the rescue building. Mike Spaulding, Dan Vanslette and Justin Hayes came in this evening to witness the signing of paperwork and to answer any questions that the Board may have.

License Agreement – Town of Fairfax and Fairfax EMS, Inc.

Dave made the motion to approve the signing of the License Agreement and authorize Randy to sign on behalf of the SelectBoard; the motion was seconded by Tom. The motion carried with a vote of 3-0-1. The License Agreement was also signed by Daniel Vanslette, President Fairfax EMS, Inc.

Easement Deed – Town of Fairfax to Fairfax EMS, Inc.

Dave made the motion to approve the signing of the Easement Deed, Right of Way Easement and Water Line Easement, authorizing Randy to sign on behalf of the SelectBoard; the motion was seconded by Tom. The motion carried with a vote of 3-0-1.

Proposal for the Conveyance of Town Real Estate

Dave made the motion to sign the Proposal for the Conveyance of Town Real Estate all interests the Town may have in and to the following portions of real estate; seconded by Tom. The motion carried with a vote of 3-0-1. All SelectBoard members in attendance signed the proposal.

RFQ’s for printing the 2012 Town Report

Four quotes were received and reviewed prior to the meeting. Dave made the motion to accept the bid from News & Citizen out of Morrisville in the amount of $4,746.40; seconded by Tom. The motion carried with a vote of 3-0-1.

A.M. Peisch Auditing Contract

Dave made the motion to accept the quoted price for the 2012 audit from A.M. Peisch and authorized Randy to sign on behalf of the SelectBoard; the motion was seconded by Tom. Motion carried with a vote of 3-0-1.

7:15 p.m. - Employee Evaluations/Executive Session

Dave made the motion to enter into executive session for the purpose of entertaining employee evaluations; seconded by Tom. The motion carried with a vote of 3-0-1.

9:05 p.m. - Exit Executive Session:

Dave made the motion to exit executive session at 9:05 p.m. with Tom seconding the motion. The motion carried with a vote of 3-0-1.

Minutes of 10/15/12:

Dave made the motion to accept the minutes as written; seconded by Tom. The motion carried with a vote of 3-0-1.

Other Business:

1. Website Committee:

A discussion took place regarding a town website, domain and the fees involved in the cost of the website. Dave has been appointed as the SB liaison to the website committee.

Dave made the motion to approve the $250.00 necessary to purchase the domain name; seconded by Tom. Discussion. Vote: 3-0-1, to vote the motion down. The consensus of the Board is to wait until budgeting for 2013 takes place and include it that budget.

2. Reasonable Suspicion Class:

Chris LaBerge from the VLCT will be sponsoring a “Reasonable Suspicion class in the Town of Georgia at the Fire Station on November 8th from 8:30 a.m. to noon. (The training is for CDL drivers. This training must include 60 minutes of training on alcohol abuse and an additional 60 minutes of training on controlled substance use.)

The Board by consensus agreed to have a town employee attend. VLCT will be notified of attendance.

3. Dental Insurance:

Chris will look into the cost of dental insurance for town employees and discussed it at budgeting time.

4. Green Mountain Environmental Training

Dave made the motion to approve Randy and Paul attending the training on November 2, 2012; seconded by Tom. The motion carried with a vote of 3-0-1.

5. Department of Labor – Unemployment benefits (discussed at the 10/15/12 SB meeting).

Chris looked into the claim from unemployment on a town employee with the Town Librarian Deb Landauer. The employee in question still works for the town on a part-time basis. A letter will be written by the Town Librarian addressing this matter.

9:40 p.m. - Executive Session

Tom made the motion to enter into executive session to discuss personnel matter; seconded by Dave.

10:10 p.m. - Exit Executive Session

Tom made the motion to exit executive session; seconded by Dave.

The motion carried with a vote of 3-0-1.

Adjourn:

10:11 p.m. - Dave made the motion to adjourn; Tom seconded the motion. The motion carried with a vote of 4-0.

The next Selectboard meeting will be held November 5, 2012 at 7 p.m.

Respectfully, submitted by Stacy Wells, Adm. Asst. to the SelectBoard.

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Randy L. DeVine, Vice-Chair

RLD/sw