TOWN OF FAIRFAX

SELECTBOARD MEETING MINUTES

MONDAY OCTOBER 18, 2010

Selectboard Members Present: Bob Horr, Bill Ormerod, Randy DeVine, John Mitchell and Peter King.

Public Present: N/A

Call to Order: Bob called the meeting to order at 7PM.

Agenda Items: None

Public Input: None

Minutes:

Randy made the motion to accept the 10/4/10 minutes as written.

Peter second. Discussion

Motion passed. Vote 4-0-1

Other Business:

1.P&S Agreement - Tabled until later in the meeting.

2.Motion Resolution – Tabled indefinitely.

3.Audit Proposals: A total of two proposals were received out of six RFP’s sent out for a financial audit of the town year ending December 31, 2010.

John made the motion to grant the contract to A.M. Peisch & Company, LLP.

Peter second the motion. Discussion.

Motion passed. Vote 4-0-1

4.Vermont Food Ventures building. We will make an appointment with Davin Coleman at the State of Vermont Historic Preservation Department to confer with him on our options.

5.Parking lot entrance of recreation fields: There was an accident at the recreational parking last week. A person was going back to their car and fractured their ankle. The parking lot isn’t being maintained and there isn’t any lighting at the lot. Don stated there’s power adjacent to the lot. It was suggested that there might be some items on the school budget that are municipal related and should be the responsibility of the town. The Board will have Katrina check into this.

6.Vermont Agency of Transportation Permit Application – Paige Estates, Al Senecal and Cliff Collins Engineer Ruggiano Engineering.

Randy is satisfied with the permit as it gives more detail. He feels it’s alright to sign the permit. Randy will talk with Cliff regarding the responsibility of traffic control as it will be in the State ROW.

Bill made the motion to authorize Bob Horr, Chair to sign the permit.

John second the motion.

Motion passed. Vote 4-0-1

Orders: Reviewed.

1. The APT invoice was reviewed with questions as to why it is high as the turn-out for HHWD was much lower than in the spring. Stacy will call Amy with the Board’s concerns regarding the invoice.

2. Cargill invoice for salt will be held until Don, Road Foreman, confirms the price per ton.

3. Unemployment invoice discussed.

Other Business:

A. IVS invoice: The invoice was for $4,000.00. The appropriated budget amount for 2010 was $3,500.00. The vendor agreed to allow us to pay the balance of the invoice ($500.00) in 2011.

Bill made a motion to pay $3500.00, with $500 carried over to fiscal year 2011.

Peter second. Discussion.

Motion passed. Vote 4-0-1

B. A road name application from Deborah Billado - Tabled.

C. Cathy Raymond’s letter of resignation reviewed and accepted.

Bill made the motion to regretfully accept the resignation of Cathy Raymond, Town of Fairfax, as the Zoning Assistant, effective October 21, 2010.

John second.

Motion passed. Vote passed 4-0-1

Skip and Stacy will work on the job posting.

D. DRB terms reviewed with the following motions made.

Bill made the motion to extend Barb Murphy’s appointment to the DRB for an additional 4-year term expiring 10/16/2014.

John second. Discussion.

Motion passed. Vote 4-0-1

Bill made the motion to extend the DRB appointment for alternate Peter Rainville until 11/1/2012, a 2-year term.

John second the motion.

Motion passed. Vote 4-0-1

Susie Posner-Jones isn’t seeking another term as alternate to the DRB.

E. Vermont Residuals Management Quarterly Report – Part A

Enhancement Grant. Bob asked for a motion authorizing him to sign the report.

F. State of Vermont Finance & Administration Enhancement Agreement from the State of Vermont from Jon Winter. (Sidewalk Enhancement Grant)

Bill wants to make sure that this is for the design & build phase of the project. We will contact Jon Winter to discuss what this will encompass.

Peter made the motion to authorize Bob to sign the agreement.

John second. Discussion.

Motion passed. Vote 4-0-1

G.P&S Agreement:

Changes were made to the following: On page 1: Escrow Money/Deposit to $500.00 to be deposited in Purchaser’s Attorney’s Client Trust Account. Purchase price of 247,500.00 cash or other good funds. $178,000.00 is due in cash or other good funds from Purchaser at closing. Upon closing, the purchaser will deposit to Escrow Agent an additional deposit of Sixty-Nine Thousand Dollars ($69,000.00) (collectively, the “Deposit”). On page 9: (19) Voter Approval Contingency: Should the voters fail to approve such an article by June 30, 2011, Sellers may terminate this Contract. Purchaser shall be entitled to a full refund of the deposit.

H. Delinquent Account: A request from Amy in the Utility Department concerning delinquent accounts and how to address them. Bill will find the statute for the next meeting to clarify how to proceed.

John left at 9:00 PM.

I.Water Ordinance: Review of the amended water ordinance has commenced with pages 1-10 reviewed. We will continue this review at the next meeting scheduled 11/1/10.

Peter left at 9:20 PM.

Adjourn:

10:07 PMRandy made the motion to adjourn.

Bill second. Discussion

Motion passed. Vote 3-0

The next SB meeting will be held 11/1/10 at 7 PM.

Respectfully, submitted by Stacy Wells, Adm. Asst.

________________________________

Robert A. Horr, Selectboard Chair

RAH/sw

The minutes are unofficial until approved at the next Selectboard meeting.

The minutes are unofficial until approved at the next Selectboard meeting.