The minutes presented below are unapproved
, subject to corrections and/or additions at the next
Selectboard meeting. Those corrections and/or additions will be written
to the original minutes. If you, the viewer, wish to personally
see those changes, you will need to go to the Fairfax Town Office to view
those changes as written on the original paper copy.
Any time the Selectboard "amends" the previous weeks' minutes, there will be a statement to that effect in the minutes of the meeting at which the "amending" occurred.
Selectboard members Bill Ormerod, Jeff Blake, Charlie Swanson, Judy Cleary and Randy DeVine were present at the meeting. Also present were Erin McSweeney, Don Pigeon, Peg Stewart, Carol Lizotte, Carl Jones and Colleen Steen. These minutes are unofficial until approved by the Board at the next regularly scheduled Selectboard meeting.
The meeting was called to order at 7:00PM. Don informed the board that he met with Paul Bean regarding the new road for his Mill Hill Development. Don stated that the piping that has been installed for the manholes will have to be taken out; the Town requires 15" pipes, and 12" pipes were installed.
Charlie distributed notes on The Winter Operations Plan, which were reviewed by the board. The Annual Road Tour has been scheduled for Monday, May 14th, at 1:00PM.
Randy reviewed the updated Sewer Status Report. He informed the board that has reviewed the information about Spill Prevention Plans, but he has not had a chance to work on it; at this point, the State is only seeking comments on the plan. Randy also reviewed the Inspection Report he created for the manholes that are part of the Workman/Modica project; manhole #5A has been fixed and is now acceptable. Randy informed the board that he will not be attending the VT Rural Water Association's annual conference and trade show, as his schedule does not allow for it; the Town will be receiving an award recognizing 10 years of membership. Randy informed the board that a piece of equipment needs a new cutting box; he will order a replacement part. He stated that he has adjusted the pumping schedule from winter to summer. Randy also reviewed the Operations Report and the Water Usage Summary for the month of March. Flow-gauging has been re-scheduled for Tuesday night into Wednesday morning. He informed the board he has contacted the State Wastewater Management Division regarding sludge removal; the new contact there is Ernie Kelly. He also stated that he will have to take all new samples, including soil, sludge, and ground water, as the current samples have expired. The water meter at the Williams' home has not been installed; he will be installing it sometime this week. He also informed the board that he still has to inspect all of the manholes in the entire sewer district.
Peg Stewart, Chairperson of the School Board, attended tonight's meeting to discuss the Memorandum of Understanding for the Recreation Department. She shared some changes the School Board would like to make to the document. Jeff suggested that there should be a committee consisting of the Selectboard Chairperson, the School Board Chairperson and the Director of the Recreation Park; the committee would address Recreation Park issues.
Charlie motioned to create a joint issue resolution task force. Jeff seconded. All members voted in favor.
Carol Lizotte attended tonight's meeting to discuss long-range planning for the Recreation Department. She distributed an organizational chart for the Recreation Department. Carol discussed the Wellness Fair that took place on April 14th. She informed the board that the Ducky Race and a grand opening event for the Recreation Park will take place on Saturday, June 2nd.
Other Business: Jeff reviewed all the purchase orders and invoices for the week; the board reviewed the correspondence worksheet. The board also reviewed a proposal from Michael and Diane Webb, and the Sewer Status Report. Judy informed the board that the Library Trustees met and informed her they did not receive a copy of the auditor's report from AM Peisch; Bill informed her that no other departments in Town had received a copy. Bill reminded the board that the Public Meeting for the revised Zoning By-Laws will take place Tuesday night. He also informed the board he attended a Community Advisory Board meeting.
Public Input: Colleen Steen attended tonight's meeting to inform the board that she has spoken with George DeCell of the Vermont Agency of Transportation regarding cleaning up the ditches along upper Main Street. Carl Jones attended tonight's meeting and stated that he would like to meet with Sheriff Norris regarding some concerns he has, as he has contacted the Sheriff's Department and has not received any response.
Jeff motioned to accept the minutes of the meeting on April 16th. Judy seconded. 4 board members voted in favor, with one board member abstaining.
Judy motioned to enter Executive Session to discuss a pending legal matter at 9:40PM. Jeff seconded. All board members voted in favor. The board came out of Executive Session at 10:00PM.
Judy motioned to adjourn the meeting at 10:00PM. Jeff seconded. All board members voted in favor.
The meeting was adjourned at 10:00PM.
____________________________________ Erin McSweeney, Administrative Assistant to the Selectboard