The minutes presented below are unapproved
, subject to corrections and/or additions at the next
Selectboard meeting. Those corrections and/or additions will be written
to the original minutes. If you, the viewer, wish to personally
see those changes, you will need to go to the Fairfax Town Office to view
those changes as written on the original paper copy.
Any time the Selectboard "amends" the previous weeks' minutes, there will be a statement to that effect in the minutes of the meeting at which the "amending" occurred.
Selectboard members Bill Ormerod, Jeff Blake, Judy Cleary, and Randy DeVine were present at the meeting. Also present were Erin McSweeney, Don Pigeon and Colleen Steen. These minutes are unofficial until approved by the Board at the next regularly scheduled Selectboard meeting.
The meeting was called to order at 7:00PM. Don informed the board that he will be purchasing culverts from Giddeon's. He will be spending about $2,000 more than last year due to the increase in the price per foot for culverts. He also informed the board that the bid opening for the anticipated paving projects will take place on Monday, April 16th. He anticipates receiving bids from UPC, SD Ireland's paving company, FW Whitcomb, and Pike Industries. A resurfacing grant has been awarded by VTrans which will assist in funding the project on Buck Hollow Road. Randy asked Don to clarify whether the turbo on the 2006 truck has been fixed; Don informed Randy that it has been fixed.
Don and Judy discussed the Forest Management Plan. They hope to be able to finish marking the forest boundaries on April 24th or 25th. They would like Bill to assist them with GPS. Don also discussed the progress of the new road Paul Bean is putting in for his Mill Hill Development. Jeff informed Don that he should let the board know if he has any concerns. The board will discuss the Winter Operations Plan once Charlie has had an opportunity to provide feedback on the document.
Judy motioned to renew the dues for the VT Rural Water Association. Jeff seconded. 3 board members voted in favor, and one abstained.
Randy distributed information to the board regarding Sewage Spill Prevention Plans. Randy will be working on a plan to be submitted to the State. Randy informed the board that sewage treatment sludge removal is currently in progress. He also reviewed the following reports: the Operations Report for Aerated Lagoons, Permit Monitoring, Sewer Discharge, and Phosphorus Monitoring Report for the month of March, and the Vermont Residuals Management Quarterly Report. Randy reviewed a spreadsheet Erin made to assist him when he inspects the manholes in Town. He will work with Erin to make some revisions. He also reviewed an Inspection Report he created for manholes on Old Academy Road and a revised quote he received for hot water meters.
The board reviewed a memo from Dubois & King regarding the WWTF Expansion Feasibility Study.
Randy informed the board that a flow-gauging session is scheduled for April 12th, but it may have to be postponed depending on the weather.
Jeff motioned to approve the minutes from the meeting on April 2nd. Judy seconded. 2 amendments were offered. Judy motioned to approve the minutes as amended. Jeff seconded. 3 board members voted in favor, with one board member opposed.
Judy motioned to appoint Lucien Hayes as a temporary alternate on the Development Review Board. Jeff seconded. All board members voted in favor.
Jeff motioned to enter Executive Session at 8:41PM to discuss a pending legal matter. Judy seconded. All board members voted in favor. Jeff motioned to come out of Executive Session at 8:44PM. Judy seconded.
All board members voted in favor. The board came out of Executive Session at 8:44PM.
Karen and Paul Langelier attended tonight's meeting seeking final approval of a preliminary sewer allocation so they can construct a third bay at the car wash on Main Street. The board reviewed the following documents: a wastewater permit from the State, approved drawings, a copy of the building permit, and a permit from Labor & Industry. By consensus, final approval was granted.
Other Business: The board reviewed purchase orders and the correspondence worksheet. Judy asked about the invoice from Green Mountain Engineering; the invoice is for water use calculations and sprinkler drawings from a contractor. The board reviewed a statement from Dubois & King; Erin will call Chuck Goodling and ask for a detailed invoice to compare to the statement. By consensus, the board approved a new Sheriff's contract, effective May 1st. The board also signed a contract authorizing Clean Green to administer Household Hazardous Waste Day, scheduled for Saturday, May 5th. Erin will ask Tim to provide a container for metal on Household Hazardous Waste Day. The board also reviewed the fee schedule and made changes to the ad to be used for the event. Jeff will meet with Amy to review the billing for water and sewer.
Public Input: Colleen Steen gave Erin some information from Northwest Regional Planning regarding training workshops for new board members.
Jeff motioned to enter Executive Session at 9:01PM to discuss a pending legal matter. Judy seconded. All board members voted in favor. The board came out of Executive Session at 9:42PM.
Randy motioned to adjourn the meeting at 9:42PM. Judy seconded. All board members voted in favor.
The meeting was adjourned at 9:42PM.
____________________________________ Erin McSweeney, Administrative Assistant to the Selectboard