The minutes presented below are unapproved , subject to corrections and/or additions at the next Selectboard meeting. Those corrections and/or additions will be written to the original minutes. If you, the viewer, wish to personally see those changes, you will need to go to the Fairfax Town Office to view those changes as written on the original paper copy.

Any time the Selectboard "amends" the previous weeks' minutes, there will be a statement to that effect in the minutes of the meeting at which the "amending" occurred.

Town Of Fairfax Selectboard Minutes
March 30, 2009

Selectboard Members present: Bill Ormerod, Bob Horr, Charlie Swanson, and Randy DeVine

Staff Members present: Katrina Antonovich, Recreation Department; Skip Taylor, Zoning Administrator

Public Present: Peg Stewart; Melissa Beerworth

1. Call to Order

Bob Horr, Chairperson, called the meeting to order at 7:00PM.

2. Capital Improvement Planning Workshop

The workshop was presented by William Hall of VLCT and concluded at

8:52 PM.

3. Minutes

A.Bill motioned to accept the minutes as amended, Charlie seconded. One vote absent, 1 abstained, three voted in favor.

4. General Business

A. Selectboard Orders and Purchase Orders were reviewed and signed.

B. Bob drafted a letter regarding Richards Road per the item on last week’s minutes. Bill, Charlie and Randy reviewed and did not have issue with Bob signing.

C. The Board reviewed a request from Dusty Trail Realty regarding 1155 Main Street. Is the property designated residential and is the water and sewer allocation valid?

D. The Sheriff’s Contract for 2009 was signed by the Board.

E. The HHWD proposals were reviewed. The Board decided to proceed with APT Environmental with a few stipulations to be added to the contract. Suzanne will contact APT to see if they will agree to these stipulations.

F. The SWIP Implementation Grant Agreement was reviewed. Charlie motioned to sign the agreement, Randy seconded. Three voted in favor, one opposed, and one absent.

5. Other Business

A. Randy: Reviewed items to be included in the Fairfax News.

B. Bob: Received complaints regarding a sap truck travelling illegally on town roads. He spoke with Sheriff Norris, who will contact the Motor Vehicle Department.

C. Bill: Contacted Green Mountain Engineering regarding the Steeple Market sprinkler drawings and was informed the Town had not executed the agreement with them from 2005. Green Mountain will send two official copies for the Board’s review and signature.

Bill reviewed an email received from Dubois & King regarding the sewer expansion project. Fairfax is number 83 out of a total of 104, so it was decided we would not move forward with the design at this time.

Bill contacted VLCT and obtained a sample employee handbook. This was given to Randy to review and draft our own policy based on the sample.

D. There was discussion about individuals using the football field and its condition. It was noted the field should not be used this time of year. Bill and Katrina will take a look at the field conditions together. There are signs posted right now asking people to stay off the fields.

E. There was discussion regarding the lease and clarification of who is responsible for maintenance/repair issues. The Town is responsible for repairs to the front entrance.

8. Adjournment

Bill motioned to adjourn, Charlie seconded. Three votes in favor, one absent, and one abstained. The meeting adjourned at 9:55 PM.

Respectfully submitted by Suzanne Lavallee,

Selectboard Administrative Assistant

Robert A. Horr, Selectboard Chairperson

The above minutes are unapproved , subject to amendment.

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