The minutes presented below are unapproved , subject to corrections and/or additions at the next Selectboard meeting. Those corrections and/or additions will be written to the original minutes. If you, the viewer, wish to personally see those changes, you will need to go to the Fairfax Town Office to view those changes as written on the original paper copy.

Any time the Selectboard "amends" the previous weeks' minutes, there will be a statement to that effect in the minutes of the meeting at which the "amending" occurred.

Town Of Fairfax Selectboard Minutes
March 16, 2009

Selectboard Members present: Bill Ormerod, John Mitchell, Bob Horr, Charlie Swanson, and Randy DeVine

Staff Members present: Suzanne Lavallee, Administrative Assistant to the Selectboard; Don Pigeon, Highway Foreman

Public Present: Peg Stewart, BFA School Board Member; Johanna Blake, Delinquent Tax Collector; Josh King; Tim Pudvar, Nortrax

1. Call to Order

Bob Horr, Chairperson, called the meeting to order at 7:00PM.

2. Items on the Agenda

A. Don Pigeon: Don introduced Tim Pudvar from Nortrax to explain the procedure for taking possession of the new grader. Charlie motioned to sign the purchase order, John seconded, all voted in favor, Bob signed. Deb will proceed with obtaining financing upon her return on Wednesday.

There was a brief discussion regarding providing equipment for the Success-By-Six “Big Truck Day” on April 25th.

B. Randy: Sent a letter to CEA indicating the Town has enough water to support the sprinkler system for the new Steeple Market. Bill noted they will need to complete an application for water service for the sprinkler system and we will need to send a letter requiring a backflow preventer per the correspondence from Greg Bostock.

C. Johanna Blake: Johanna explained the process of tax delinquency collections and tax sales.

D. Peg Stewart presented two (2) copies of the extended lease between BFA and the Town for signature. This extends the lease to June 30, 2028. Bill motioned to sign the lease, Randy seconded, all voted in favor.

3. Minutes

A. Bill motioned to accept the minutes as written, Charlie seconded, all voted in favor.

4. General Business

A. Items on the correspondence worksheet were reviewed.

B. Listers purchase order for the Listers to attend a NEMRC course was approved by consensus.

C. Household Hazardous Waste Day.

D. Battery recycling program.

E. Green-Up Day.

F. Duane Leach will continue as Fire Warden. Paul Langelier agreed to be the Assistant Fire Warden.

G. The board requested Suzanne do additional research on Buck Hollow Road easement deeds.

C. Meeting organization/preparation: John voiced his opinion that the current meetings are being ruled by the public and the board needs to have better control. The meetings are not efficient and too much time is spent on trivial matters. We need to discontinue the micromanaging that has been happening. Much discussion followed and it was decided the Road, Water, and Planning & Zoning Departments will be on the agenda once per month only. The meeting agenda deadline will be moved to Wednesday.

D. There was discussion regarding items for the Fairfax News. Suzanne will contact Chris Santee for deadlines.

6. Other Business

A. Bill reported the waterline improvement application for Buck Hollow Road was submitted to the State on March 13, 2009. The wastewater expansion application was scanned and emailed to the State on March 12, 2009.

B. There was extensive discussion regarding the law enforcement contract. The consensus was to continue the contract with the Sheriff’s Department.

7. Executive Session

A. Bill moved to enter executive session to discuss legal issues at 9:35 PM, Charlie seconded the motion.

B. The board exited Executive Session at 10:17 PM.

8. Adjournment

Charlie motioned to adjourn, Randy seconded. The meeting adjourned at 10:19 PM.

Respectfully submitted by Suzanne Lavallee,

Selectboard Administrative Assistant

Robert Horr, Selectboard Chairperson

The above minutes are unapproved , subject to amendment.

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