The minutes presented below are unapproved , subject to corrections and/or additions at the next Selectboard meeting. Those corrections and/or additions will be written to the original minutes. If you, the viewer, wish to personally see those changes, you will need to go to the Fairfax Town Office to view those changes as written on the original paper copy.

Any time the Selectboard "amends" the previous weeks' minutes, there will be a statement to that effect in the minutes of the meeting at which the "amending" occurred.

Fairfax Selectboard Minutes of 01/14/08

Selectboard Members present: Bill Ormerod, Judy Cleary, Jeff Blake, Charlie Swanson and Randy DeVine. Staff Members present: Don Pigeon, Road Foreman, and Erin McSweeney, Administrative Assistant to the Selectboard. Public Present: Colleen Steen, and Julie Beers.

1.Call to Order

Bill Ormerod, Chairperson, called the meeting to order at 7:02PM.

2. Minutes

Judy motioned to approve the minutes from the meeting on January 7, 2008, as written. Randy seconded. 4 board members voted in favor, and one board member abstained.

3. Items on the Agenda

A. Don Pigeon - Don would like to attend a workshop sponsored by VT Local Roads and Better Backroads on January 30th in Swanton. He would like to present the proposed project on River Road to Linda Bodette of Better Backroads.

B. Randy DeVine - He reviewed the following reports for the month of December 2007: Vermont Monthly Water Systems Operations Report, Phosphorus Monitoring Report, Sewer Discharge Report, Operations Report for Aerated Lagoons, and Permit Monitoring Information. Randy would like to renew his and Maurice's membership to the Green Mountain Water Environmental Association, the annual cost of which is $20.00 per person. Randy informed the board that he has checked a few meters in Town to make sure they are working properly. He changed out meters at 1192 Main Street and at 92 Buck Hollow Road. Randy reviewed a summary of activities for the week.

4. Public Input

There was no public input this evening.

5. Other Business

A. Charlie motioned to appoint Julie Beers and Clarice Streets to 4 year terms on the Development Review Board beginning on January 14, 2008; and Susie Jones as an alternate until October 30, 2010. Judy seconded. All board members voted in favor.

B. Erin will follow up with Bob Perry at All Cycle regarding putting a trash receptacle on Wagner Road to prevent debris from being scattered. Erin will also follow up with Bob regarding purchasing additional recycle bins.

C. The board reviewed a memo from a resident of the community regarding vandalism to mailboxes.

D. The board reviewed an e-mail from Elisabeth Kirkpatrick regarding a proposed use of the building located at 14 Fletcher Road.

E. Erin will ask Donna if it is possible to put a question on Town Meeting Day ballots regarding trash service in the Town.

F. Charlie motioned to amend the Employee Policy as follows:

1. Regarding vacation, "…may only be taken in half day and whole day increments…"

2. Regarding overtime, "No combination of worked time, vacation time or paid time off in excess of a standard work day may be submitted on a timecard without prior written approval of the Selectboard."

Judy seconded the motion to amend the Employee Policy. All board members voted in favor.

6. Executive Session

A. Jeff motioned to enter Executive Session to conduct interviews for the vacant DRB positions at 7:40PM. Judy seconded. All board members voted in favor. The board came out of Executive Session at 8:26PM.

B. Charlie motioned to enter Executive Session to discuss the Employee Policy at 9:21PM. Judy seconded. All board members voted in favor. The board came out of Executive Session at 10:07PM.

7. Adjournment

Charlie motioned to adjourn the meeting at 10:13PM. Judy seconded. All board members voted in favor. The meeting was adjourned at 10:13PM.

Erin McSweeney, Administrative Assistant to the Selectboard

The above minutes are unapproved , subject to amendment.

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