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: Unapproved Minutes: 9/4/2018 FCL Trustees' meeting.  ( 1928 )
Rev. Elizabeth
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« : September 11, 2018, 08:05:23 AM »

Fairfax Community Library
Trustees’ Meeting
September 4 2018
The Fairfax Community Library Trustees’ meeting was called to order at 6:30. Present were Pat
Gallant, Liz Griffin, Chris Fearon and Ellen Holmes-Henry.
There was neither correspondence nor public input.
The minutes of the August 14 meeting were read and reviewed. It was recommended that the
following be placed in the minutes:
"The Trustees reviewed the resume of a candidate for director. The candidate had been
interviewed by Pat Gallant and Ellen Holme-Henry.. They authorized Pat as Trustee chair to
offer the candidate the interim position and to create a contract for three months, until
November 21. Pat will consult the Town Manager on the terms of the contract."
The Trustees then authorized Pat Gallant to offer the interim program planner position to
Nicole Vance.”
This has been added to the document.
Eric sent a treasurer’s report. In the savings account, $1836.38; in te checking, $161.75. There
is a measure of uncertainty about the source of funds to cover the cost of the library directors
farewell reception. Eric will meet with Emily to review finances and clarify this concern.
Trustees discussed how to effectively keep track of the interim’s work hours and days off.
Updates.
Emily Digiulio is a highly qualified librarian. She has signed a contract for interim library
director that ends at the Thanksgiving break.
Nicole Vance has agreed to 10 hours weekly employ as program planner, and started the week
before school. She too signed a contract that ends at Thanksgiving break.
A question was raised as to when the next meeting of the facilities committee will be held,and
where/ the trustees might access the meetings’ minutes.
The farewell party for Debbie Landauer on August 27th went very well. She and our interim
librarian had three full days of training and transition work. We wish Debbie well in her new
position.at the Waterbury Library and thank her for eight years of service here.
All Community Library staff attended ALICE training with school staff on August 23.
New Business
There will be a public meeting about ALICE, the security and safety guidelines for the school.
Ellen will attend. Pat and Emily will discuss ALICE and revise the section of the crisis document
that pertains to the library.
Chris has spent considerable time investigating the possibility of a community survey that
would gather data about the library to be used in creating a 5 year strategic plan, since the
current one ends in December. She has met with Lara Keenan the VT state librarian and
examined documents used by other libraries.
Considering the changes in the library and the upcoming budget planning and the existence of a
community survey conducted by the town, the trustees decided to examine and revise the
current strategic plan and update it for 2019. Further discussion at a later date will take place
and the trustees will decide the way forward for such a document. Chris will look at the strategic
plans of other libraries for ideas.
The trustees will be developing job descriptions to fill permanent positions for both the library
director and the program planner, and in conjunction with this will review how the library is
currently staffed and how might changes be made that would benefit the functioning of the
library.
The library safety plan will also be discussed.
The consensus is that there should be program evaluations provided for participants in the
various library programs, and the evaluations need to be more nuanced and seek qualitative
responses to the program. It is important to know what people think and feel about the library
programs as we decide which ones to continue and ways to improve.
Ideas about how to reconfigure the staff were discussed. A possible model would be to have a
full time library director who worked consistent daily hours. The director would do some program
planning and there would be a library assistant who might also be full time and would also
handle program planning. There might be need for a third, part time individual for some times
when more coverage is needed.
Chris and Ellen will draft a classified ad seeking a library director, and the ad will go to the
Vermont Library Association website as well as other local print and digital media. They will
meet on Sept 11 to work on this and bring it to our next meeting.
There will be another trustees meeting on Sept 13 at 6:30.
The meeting was adjourned at 8:10.
Respectfully submitted
Elizabeth Griffin, secretary.
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