Unapproved Minutes June 21 2018 FCL Trustees' Meeting.

[Rev. Elizabeth]

Unapproved Minutes
Fairfax Community Library Trustees’ Meeting
June 21, 2018

The meeting was called to order by chair Pat Gallant.  Also present were: Debbie Landauer (Director) and trustees Christina Fearon, Eric Foreman, Liz Griffin, and Ellen Holmes-Henry.

The minutes of the May 10 meeting were reviewed.  Chris made a motion to accept the minutes and the board voted approval.

Eric reported that the savings account held $1836.07, and the checking $357.83.  A motion by Liz was made to accept the report and the motion passed.

There was neither correspondence nor public input. 

At 6:35 the board voted to go into Executive Session to discuss various staffing issues.
The board came out of Executive Session at 6:50.

Updates;
Eric was unable to attend the last facilities committee meeting, but will seek out the minutes of the last meeting. He anticipates attending the next meeting. 

Debbie reported that the summer reading program, whose theme is “Libraries Rock,” currently has over 100 youth signed up to participate. 
She also indicated that she was delighted to be able to bring some books to a patron who was unable to come to the library. 
Debbie attended a Vermont Library Association Board retreat.
Currently Debbie is working on wrapping up the budget for the fiscal year which ends on June 30.
The program planner will, at the start of the summer, work an additional 2 hours, bringing  the total weekly hours  to fourteen.   
A Laptime Storytime, to be held one Saturday per month  will begin in July.  This is a story time targeted at babies still in arms! 

Nicole, the program planner, has developed an extensive summer program around the Reading Program theme, Libraries Rock. The kickoff event will be two children’s plays put on by the Backpack Theatre. The finale will be held August 8 and will feature the Modern Times Theatre.
In keeping with the theme, the library will be giving out kazoos at the 4th of July parade.

New Business
Pat and Ellen met with principal John Tague with concerns about the need to buzz the public into the library and how that system would be managed and he e-mailed Pat recently.  He said that they have talked about adding the buzzer to the new office area and it should be fine. He won't have any concrete answer or plan until they get bids back on the construction.

Debbie handed out an emergency procedures document for all the trustees to view. 
Pat and Debbie will meet to review Highgate Library’s emergency preparedness statement to determine if it could be adapted to meet our needs.

On another note, Debbie handed out digital contact information for Brad Docheff, the Town Manager, should any trustees’ care to contact him.

Chris Fearon and Eric Foreman will be working to create a Trustee Community Library Survey.  Chris will meet with Lara Keenan seeking information and ideas about the process of constructing and distributing the completed survey document.  One thing it will solicit from the community are ideas about what  Fairfax citizens think the library could be doing in and for the community at large. Further, the survey would help the trustees discern what folks might want to see in the library.  And, it is hoped  that individuals who are not library patrons my help the trustees learn how they might include them in the life of the library.

Data gathered from the survey will also be used in the development of the next five year strategic plan.

A brief discussion was held about the efficacy of a trustee and/or the director attending selectboard meetings on a quarterly basis.

The meeting was adjourned at 8:05.
The next trustees’ meeting will be held August 23rd

Respectfully submitted

Elizabeth Griffin, secretary.